About Clark University:
Founded in 1887, Clark was one of the first all-graduate institutions in the United States. Today the University is a highly-ranked, student-centered institution educating approximately 2,350 undergraduate and 1,150 graduate students to be imaginative and contributing citizens of the world and to advance the frontiers of knowledge and understanding through rigorous scholarship and creative effort. This commitment to scholarship and inquiry reflects the University’s commitment to “challenge convention and change our world” and to address issues of critical importance to society. It is also reflected by Clark’s many national and international distinctions, including recognition for its diversity and inclusion efforts, innovation, community engagement and impact, as a top green campus, and for having a distinguished geography and international development program. Clark has also been included in the groundbreaking Colleges that Change Lives guide since it was first published in 1996.
Clark is located in Worcester, Massachusetts, a dynamic, diverse city “on the rise.” The second largest city in New England, Worcester is home to 11 institutions of higher learning and is increasingly recognized for its growing healthcare and biotechnology communities, its thriving cultural scene, and as a vibrant food hub.
Clark University is seeking an administrative assistant responsible for the organizational and administrative duties for the office of Alumni & Friends Engagement and The Clark Fund. The Administrative Assistant also oversees the operations and finances of the offices of Alumni & Friends Engagement and the Clark Fund, schedules team and interdepartmental meetings, provides support to team members and for special projects, and oversees the general office operations.
The position requires an individual with a high level of initiative, exceptional organizational and communication skills, and the ability to adapt to a dynamic and fast-paced environment.
Manage office operations, including greeting visitors, answering inquiries by phone and email, maintaining and ordering supplies, coordinating mail, ensuring shared spaces are well organized, submitting work orders, and monitoring systems (printers, phones, conference lines, computers) and technology. (25%)
Assist with event preparation and packing including the creation of nametags, attendee lists, etc. and other special projects (15%)
Provide support for departmental budget, including but not limited to processing transactions, invoices and reimbursements. (10%)
Provide hands-on event support (occasional nights and weekends required) (10%)
Data entry including the processing of gifts and event registrations (10%)
Prepare and distribute meeting materials, agendas, and minutes and the University Advancement events calendar and manage volunteer data (10%)
Provide administrative support for the Executive Director of Alumni & Friends Engagement and The Clark Fund and the Director of Alumni & Friends Engagement (10%)
Assist with booking on-campus meetings and event space (5%)
Other tasks and duties as assigned (5%)
Bachelor’s degree preferred.
6+ months of prior experience in a similar role, with demonstrated ability to take initiative, work independently and meet deadlines.
Commitment to providing excellent customer service in-person, on the phone, and by email.
High level of organizational and communication skills, and the ability to adapt to a dynamic and fast paced environment.
Strong basic mathematical skills to manage office budgets.
Effectively steward confidential information and ensure sensitive data and donor information is handled with care.
Strong computer skills are required, including proficiency with Microsoft Office and Zoom applications. Prior knowledge of Raiser’s Edge or similar CRM technology is preferred.
Writing and proofreading skills to prepare reports, meeting materials, and notes as needed.
Prior experience working with and contributing to a diverse workplace with the ability to interact effectively with a broad range of constituents on campus.
Occasional weekend and evening work required.
Clark University currently requires all employees and students to be vaccinated against COVID-19. Exemptions will be made for medical or disability reasons or religious beliefs, and could be made, at the sole discretion of the University, for other well-documented reasons.
Clark University embraces equal opportunity as a core value: we believe that cultivating an environment that embraces and promotes diversity is fundamental to the success of our students, our employees and our community. This commitment applies to every aspect of education, services, and employment policies and practices at Clark. Our commitment to diversity informs our efforts in recruitment, hiring and retention. All positions at Clark share in the responsibility for building a community that values diversity and the uniqueness of others by exhibiting integrity and respect in interacting with all members of the Clark community to create an atmosphere of fairness and belonging. We strongly encourage members from historically underrepresented communities, inclusive of all women, to apply.
Clark University offers a generous benefit package for full and, if applicable, part-time employees that include; paid time off, generous retirement plan, group health and dental insurance, life insurance, and tuition, along with use of many campus amenities. For a complete list of benefits for eligible employees visit here.
To be considered for this position, you must submit your credentials online. Create a Clark University Careers Account by clicking on the APPLY NOW button below. You will be able to upload the following documents, which are required for consideration:
See the FAQ for using our online system. Please contact us if you need assistance applying through this website.
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Review of applications will begin immediately and continue until the position is filled. Salary will be commensurate with skills and experience.
Applicants must be currently authorized to work in the United States for any employer.
A successful background check is required upon acceptance.